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FITdoc

Document Management

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Scanning solutions

Despite the huge increase in digital office documents, the amount of paper remains significantly high in some industries. In particular, the large number of different documents means that scanning and assigning the document to the right client, project, file or folder is hugely time consuming.

Scanning of office documents and administration

With FITdoc you can easily digitize all paper documents (contracts, invoices, policies, specifications, ...). Before scanning, the necessary basic information is assigned to the document (e.g. customer, location to be assigned, etc.) via a barcode. This information can be read from an existing database (e.g. existing software package or Excel list) or supplemented manually. In addition, the document can be further enriched with extra information that can be found on the document (e.g. contract numbers, references, ...). After the scan job the document becomes fully digitally searchable (OCR) and you can consult it at the desired location: your own folder structure, cloud, FITdoc DMS, etc.

Also if you have larger quantities of paper, FITdoc can work with this. Discover our solutions for scanning archives and large quantities of paper.

Scanning solutions for large archives

You have large archives that you wish to digitize? To save space? Or you wish to make your archive, endless row of ring binders fully digitally searchable?

transfer
documents

01

Deliver it
yourself

fitdoc safe pickup
service

Making documents
scan-ready

02

the scanning
begins

03

Save

04

extern database

own folder structure, server,
cloud, dms

dms fitdoc

assign
metadata

documents
return

05

retrieve

fit archive

fit destroy

Destruction of paper archives

After a scan order, the paper documents can be further preserved or destroyed by us. If desired, a certificate can be issued for this destruction.